The document is a summary of a presentation by Sara Bible from Stanford University at the October 2013 COGR meeting, detailing strategies for implementing the federal regulation known as A-81. The presentation outlines the significant financial scope of Stanford’s sponsored research, with $1.2 billion in expenditures in FY2012, primarily funded by federal agencies such as NIH, DOE, NSF, DOD, and others. In preparing for the launch of A-81, the document emphasizes the importance of thoroughly understanding the new regulations, collaborating with COGR and peer institutions, and establishing dedicated teams to address specific compliance areas including procurement, direct charging, subrecipient monitoring, audit, and payroll distribution.
To ensure successful implementation, the presentation advocates for a proactive approach involving the creation of a Research Policy Working Group composed of staff from various university sectors. This group is responsible for revising and testing policies, updating online training courses, and conducting informational outreach ("road shows") to faculty and staff about key regulatory changes. The ongoing process also stresses the value of soliciting feedback, maintaining active communication within Stanford and with external organizations, expanding outreach efforts, and closely monitoring the adaptation of new regulations and policies to ensure institutional compliance and awareness.
