This document provides a comprehensive overview of key considerations for research institutions in the event of a federal government shutdown, drawing on experiences from previous shutdowns. It emphasizes proactive communication across campuses, the importance of monitoring federal award expenditures, and the necessity of clear guidance for all stakeholders, including faculty, staff, and subrecipients. Institutions are cautioned that while proposal preparation systems may remain operational, federal agencies are unlikely to process proposals or conduct peer reviews until regular operations resume, potentially delaying funding decisions and start dates.
Award management guidance includes ensuring timely drawdown of federal funds and alerting principal investigators to process no-cost extension requests where possible before a shutdown begins, as federal personnel will generally be unavailable for routine inquiries or approvals. Special attention is advised for faculty working in federal facilities, those on IPA agreements, and contracts at risk of receiving "Stop Work" orders. Institutions may need to advance their own funds for ongoing activities if federal payments are delayed. The document underscores the importance of coordinating with subrecipients and vendors regarding expectations for continued spending or invoicing. Additionally, it calls for closely tracking awards approaching closeout deadlines and being vigilant with fiscal reporting to institutional leadership during any period of operational disruption. The summary concludes by noting the value of monitoring federal agency contingency plans and COGR-provided resources for ongoing updates.
