The document outlines institutional strategies and collaborative efforts to implement the NIH Data Management and Sharing (DMS) Policy, which became effective in January 2023. It features contributions from Duke University and the University of Delaware, alongside perspectives from key organizations such as the Council on Governmental Relations (COGR) and the Association of Research Libraries (ARL). The document presents the background of the NIH DMS Policy, highlighting requirements for all NIH-funded research generating scientific data to submit comprehensive DMS Plans and address compliance, anticipated administrative burdens, and financial implications. Both COGR and ARL have focused on advocacy, education, developing resources, and fostering harmonization across institutions, while also conducting surveys and research on costing and infrastructural challenges related to data sharing compliance.
Institutional case studies from the University of Delaware and Duke University illustrate practical responses to the new policy. Delaware’s approach emphasizes cross-unit collaboration among the Research Office, libraries, and central IT, as well as the establishment of support roles, awareness campaigns, and infrastructural assessments. The university faces challenges related to awareness, last-minute proposal submissions, costing complexities, and secure data handling, reinforcing the need for ongoing education and resource development. Duke University’s history of data management infrastructure development has equipped it with robust support systems, such as a dedicated Research Data Repository, comprehensive consultative services, and integrated digital platforms for guiding researchers through compliance processes. Both universities stress the importance of early engagement, collaboration across institutional units, clear communication, and the alignment of resources to address infrastructure, support, and budgetary needs under the policy. Overall, the document demonstrates that effective implementation of the NIH DMS Policy requires coordinated efforts to provide researchers with the knowledge, infrastructure, and administrative support necessary for sustained data sharing and management compliance.
